Assistant NW London
An opportunity has arisen for an
Administrative assistant to join a publishing firm.
Website updating and data entry
Third party liaison
Ad hoc office duties, with strong telephone manors
and ability to respond to emails in a professional way
Managing and maintaining an efficient filing system
Designing flyers, booking venues and appointments for
any programmes or meetings
Diary and stock management
Strong Microsoft Office Skills
Desirable- HTML, basic PHP and Graphic Design-
training will be provided if required
Self- motivated, enthusiastic and works with minimum
High integrity and ethics to manage role
Strong organisational, interpersonal and
Accuracy and attention to detail.
Efficiency, strong work ethic and professionalism at
hours per week
Your duties will be varied and include:
Typing and presenting of reports, tenders, and health & safety
All secretarial and administration duties for Health & Safety
manager and for senior engineer
Liaising with sites throughout the Greater London area
Keeping all office administration up to date
Knowledge of excel essential, Powerpoint an
Occasionally organising events including golf days and charity fund
Ideal candidate will have up to the minute IT
skills, excellent written and spoken English
NW London £30,000
Main purpose of the role:
administrative and communications support to two Main Board Directors
the Organisation Development consultant.
documentation is produced within the company’s procedures.
to the smooth running of the department.
as a key contact between all departments, functions and business units.
continuous improvement and proactively drive change within the department.
a professional and credible service on behalf of the department.
The successful candidate will have previous
experience in an administrative/ secretarial role, excellent MS Word,
PowerPoint and Excel skills and the ability to discretely handle sensitive
and confidential material.
required; At least 5 GCSE Grade Cs including English & Maths (or
Administrator required for the Plant Department of a large construction company.
dependent upon experience.
successful candidate will report directly to the Plant General Manager and
provide day to day administration assistance to the Plant team.
all car renewals are in line with Departmental requirements
and chase all renewal decisions from drivers.
all cars onto the company system.
of all mileage returns in an effective and timely manner.
monthly board report data for Plant Director
of all short- term hire invoices and passing for payment.
the Accounts Department with lease car/ fuel card status report on a
cost of vehicles are allocated to the jobs
new supplier accounts as required
Tachomaster data retrieval and analisation
of all penalty charges and speeding offences
cost of vehicles are allocated to the relevant jobs
experience working in a Plant/ Plant Hire office is beneficial
using Microsoft Office
be able to work well under pressure